Academic Policies

Payment: Check, money order, or PAYPAL are the methods of payment accepted. Payment must be received before registration will be processed.

 

Course Requirements: In order to earn CEUs and the certificate of completion, residential students must attend 90% of all scheduled course sessions and complete the short assignment; online students must view all lessons and complete the short assignment. Students seeking to earn academic credit will need to complete additional assignments (see the course syllabus). Note: Students who do not want a transcript and certificate do not need to meet these requirements, but should inform St. Anthony's administrator of their intentions to audit the course.

 

Note: Unless otherwise indicated, seminars and webinars are normally not offered for CEU credit due to their abbreviated length and content.  

 

Grading System

Diploma, bachelor, master programs grading chart:

Grade     Percent Points     Awarded/Credit

A            95-100               4.0

A-           90-94                 3.7

B+          86-89                 3.3

B            83-85                 3.0

B-           80-82                 2.7

C+          76-79                 2.3

C            73-75                 2.0

C-           70-72                 1.7

D+         66-69                 1.3

D           63-65                 1.0

D-          60-62                   .7

F            0-59                     0

I            Incomplete            0

W          Withdrawn             0

A           Audit                     0

Doctoral programs grading chart:

Grade     Percent Points     Awarded/Credit

A            95-100               4.0

A-           90-94                 3.7

B+          86-89                 3.3

B            83-85                 3.0

B-           80-82                 2.7

F             0-79                    0

I            Incomplete            0

W          Withdrawn             0

A           Audit                     0

  • “A” represents excellent comprehension of the subject and outstanding scholarship.

  • “B” represents above average comprehension and good scholarship.

  • “C” represents average comprehension and scholarship, basically normal achievement.

  • “D” represents borderline understanding of the subject, marginal performance, and unsatisfactory progress toward a certificate or degree.

  • “F” represents failure to gain an adequate comprehension of the subject and unsatisfactory performance.
     

GPA Calculation

The student’s cumulative grade point average (CGPA) is computed based on the following formula:

 

CGPA = (Total Grade Points Obtained) / (Total Credit Hours Taken)

 

Grade Points Obtained = Grade points awarded in the class X credit hours of the course

 

The following CGPA earn special honors for graduation, as indicated:

 

  • For a cumulative grade point average of at least 3.50, cum laude;

  • For a cumulative grade point average of at least 3.80, magna cum laude; and

  • For a cumulative grade point average of at least 3.90, summa cum laude.

 

Grades are normally mailed to students within 30 days after completing all the course requirements.

Academic Progress

The minimal standards for successful completion of courses are as follows for each program level:

 

Certificate and Bachelor Levels:

  • Completion of all assignments and exams at 70% level is required for satisfactory progress.

  • A student must maintain a CGPA and not receive less than the GPA during any term or semester as specified in each program. 

  • Fulfill all requirements (attendance, internship, etc.) as outlined in program descriptions and course syllabi.

 

Masters and Doctoral Levels:

  • Completion of all assignments and exams at 80% level is required for satisfactory progress.

  • A student must maintain a CGPA and not receive less than the GPA during any term or semester as specified in each program.

  • Fulfill all requirements (attendance, internship, etc.) as outlined in program descriptions and course syllabi.

Attendance/Deadlines for Assignments and Exams

Due to the diverse nature of instruction at St. Anthony, the school’s attendance policy is based on the method of instruction.

 

Scheduled residential courses/seminars: Students are expected to be on time and attend all sessions. Documentation of the reason for absences is required for a student to return to class after an absence. Instructors are asked to manually withdraw (drop) any student who has never attended any session during the first three weeks or stopped attending before the 13th week of the course. Students are allowed to miss 3-5 days per semester (depending on the course), in addition to completing any other requirements set by the instructor and the school. Failure to attend a course or exceeding this limit may result in a possible grade reduction based on the discretion of the instructor and an automatic withdrawal from the course, which might incur a late drop fee and the loss of all tuition paid. All assignments and exams for residential courses/seminars must be submitted within 90 days after the completion of on-site instruction, unless otherwise indicated in course syllabi.

Online (live, archived, hybrid) courses/webinars: Since online lessons may be archived, attendance policies (absences and tardiness) for online courses are left to the discretion of the instructor. All assignments and exams for online live and hybrid courses/seminars must be submitted at the end of each semester as listed on the school calendar or one year from confirmed enrollment for students who are enrolled in an online archived course. 

 

Correspondence courses: There are no attendance policies for correspondence courses; however, assignments, projects, and exams must be submitted within six months of the date of confirmed enrollment for each individual course. Failure to contact the school once per quarter, especially during correspondence courses, will result in dismissal.

 

Continuing Education Unit Courses: Students must attend 90% of all scheduled class hours, in addition to completing any other requirements set by the instructor and the course survey, in order to earn CEUs and a Certificate of Achievement. 

Academic Probation

A student will be placed on academic probation if he or she is unable to maintain the minimal standards outlined on this website. The student will also be offered additional assistance and guidance in an effort to help the student reach the required level of performance.

 

Academic Suspension and Dismissal

If a student’s grades do not meet the requirements of satisfactory academic progress by the end of the probationary period, the student will be suspended or dismissed, depending upon the recommendation of an academic review committee. The student has the right to appeal the decision to the school’s Chancellor. The appeal should be submitted in writing within one week of the committee’s decision. Ultimate decision on the matter rests with the school’s Board of Directors.

Graduation Requirements

 

Undergraduate, Graduate, and Doctoral Students

In order to merit a recommendation for graduation to the school’s Chancellor by school officials and/or the student’s mentor, a student must have

maintained the minimal academic standards (see above) and fulfilled all requirements for the degree program in which they are enrolled.

 

The Chancellor reviews the recommendation for graduation and presents acceptable candidates to the Board of Directors for review for the next scheduled graduation date. Graduation is the first Saturday in May, August, and December, depending on the number of students who are eligible for graduation. Students have a choice of attending the graduation ceremony or graduating in absentia.

 

Students who successfully completed a degree program are awarded a degree under the seal of the school and supplied with a detailed transcript of the work for which they have earned their degree. This is useful for career purposes and for enrolling in courses or programs offered by other institutions. Copies of the appropriate degree with the school seal and transcript for each student are stored in the school’s archives.

 

Students who have completed their respective programs enjoy the following rights of privileges:

  • They are eligible for appointment as proctors for examinations.

  • They are eligible for appointment as Board members of the school.

  • They are entitled to wear prescribed academic regalia and insignia.

  • They are entitled to receive the school’s newsletter and other official publications.
     

House of Studies Students

In order to merit a recommendation for graduation to the school’s Chancellor by school officials and/or the student’s mentor, a student must have

maintained the minimal academic standards (see above) and fulfilled all requirements for the program in which they are enrolled.

 

The Chancellor reviews the recommendation for graduation and presents acceptable candidates with the appropriate diploma. Students who successfully completed a non-degree program are awarded a diploma under the seal of the school and supplied with a detailed transcript of the work for which they have earned their diploma. This is useful for career purposes and for enrolling in courses or programs offered by other institutions. Copies of the appropriate diploma with the school seal and transcript for each student are stored in the school’s archives.

Continuing Education Students

In order to merit a recommendation for completion, a student must have maintained the minimal academic standards for the CE course (see above) and fulfilled all requirements for the course in which they are enrolled, including completing any assignment and course survey.

Student Leave of Absence

1. A leave of absence is granted to a student by the institution’s Chancellor, usually upon recommendation of faculty, but with the full agreement of the student.

 

2. The student must request a leave of absence in writing, signed, and dated. By requesting a leave of absence, a student is placed on the inactive student list and notified in writing.

3. The student must continue his or her studies within the agreed upon period, which may not exceed 24 months. Should the student not resume

his or her studies before the end of the 24 month period, dismissal will automatically take effect.

 

4. Should the student intend to resume studies at a later point, he or she must reapply. If the student is accepted, any new tuition rates will be in effect.

 

5. A student may choose to continue on the payment plan. Alternatively, he or she will be given the option to discontinue payments of current tuition until such time studies are to be resumed (as so noted on the tuition statement), but no later than the time frame for which the leave of absence was granted. If a student chooses this option, a reactivation fee might be assessed and payable on the day the leave of absence will have expired or at an earlier date the student may have chosen to begin.

Dismissal of Students

The following constitute grounds for dismissal:

 

A. Lack of Contact

1. Students are required to contact the school at least once per quarter (every three months), esp., if pursuing correspondence and online archived courses. Failure to do so is subject to dismissal. All tuition and fees will be forfeited.

2. The following constitutes official contact by the student:

a) Submission of student work to the administrative office or to the student’s instructor/mentor.

b) Correspondence by letter or e-mail to the administrative office or to the student’s instructor/mentor.

c) Phone contact to the administrative office or to the student’s instructor/mentor.

d) Payment of tuition.

e) Visiting the school or the student’s mentor in person or online.

f ) Attending classes or seminars authorized or conducted by the school.

3. Upon delinquency of (2) (a) through (f ) above, an inquiry letter will be sent to the student with a 30-day notice for response, and a copy will be filed in the student’s permanent record.

 

4. If the student has not made contact within 30 days of notice, a termination notice will be mailed with the intent of reaching an amiable agreement with the school administration in the student’s best interest. A copy will be filed in the student’s permanent record.

 

5. If the student again fails to make contact with the school or reach an amiable agreement, automatic dismissal is activated on the date noted in the termination notice. The usual procedures for termination are then initiated and completed (see Termination Procedure).

 

6. Should the student intend to resume studies at a later point, he or she must reapply with all applicable tuition, fees, and deposits paid in full.

 

7. Students who have formally withdrawn themselves in writing (i.e., dropped out) are sent a letter of acknowledgment with the opportunity of a 30-day reconciliation period.

B. Exceeding Leave of Absence Period

The student must continue his or her studies within the agreed upon period, which may not exceed 24 months. Should the student not resume his or her studies before the end of the 24 month-period, dismissal will automatically take effect.

C. Delinquent Tuition Payments

1. All tuition must be paid according to the individual payment plan set for each student.
 

2. If payments are not received on time according to the payment plan schedule, a late fee will be charged to the student’s account for each delinquent month.
 

3. Accounts delinquent for two months may be closed with recommendation of student dismissal. In cases of dismissal, all paid fees and deposits are forfeited.

4. In the case of delinquency, a letter is sent to the student (first notice), providing reasonable time to reconcile the delinquent tuition or to reach an amiable agreement with the school’s administration in the student’s best interest.

 

5. After the grace period has expired without results, a second letter is mailed to the student giving a 30-day termination notice.

 

6. If the student fails to make contact with the school or reach an amiable agreement, automatic dismissal is activated on the date noted in the termination notice. The usual procedures for termination are then initiated and completed (see Termination Procedure).

 

D.Violations of the Honor Code or Incompatible Situations

All other dismissal issues, such as violating the School Honor Code or incompatible situations with student status, are handled on a case-by-case basis between the student’s mentor, the Chancellor, and the student.

 

E. Lack of Academic Progress

If a student fails to meet the minimal academic standard as outlined above, he or she will be placed on probation with the possibility of suspension

or dismissal. See the sections on “Academic Probation” and “Academic Suspension and Dismissal” for more information.

 

Termination Procedure

Only the Chancellor may impose final dismissal of a student. The student has the right to appeal any dismissal with the school’s Board of Directors at the next scheduled meeting. The student’s dismissal remains in effect until such time as the Board of Directors considers. the student’s appeal.

  • The student must submit the appeal in writing, addressed to the school’s administration.

  • The student will then be informed of the place and date of the next Board meeting.

  • The Chairman of the Board of Directors will be requested to place the appeal on the meeting agenda.

  • The student may attend the appeal’s portion of the Board meeting or present his or her case in writing or by conference call.

  • The school’s Board shall make a decision that will be conveyed to the student in writing.

Withdrawal and Refunds: Students who find it necessary to withdraw from a course must notify the House of Studies administrative office immediately via phone, mail, or e-mail. The official date of withdrawal will be the date House of Studies receives the request for withdrawal and it will be used in calculating any tuition refund.

 

Tuition Refund Schedule*

 

100% - Withdrawal prior to the first session of a residential course or within five days from date of enrollment for an online course.

 

30% - Withdrawal within the first 30 calendar days from the first session of a residential course or date of enrollment for an online course.

 

0% - Withdrawal after 30 calendar days from the first session of a residential course or date of enrollment for an online course.

 

*No refunds will be provided on registration fees or for those on discount/scholarship programs. Date of confirmed enrollment (date registration is received and processed) is used for calculating refunds for online and correspondence courses.

 

School Honor Code

Professionals with the highest responsibilities as staff or students of theology are required by the guidelines of St. Anthony and by

Catholic Christian ethical standards to show a level of integrity that is beyond reproach.

 

Reasons for an Honor Code

  1. There should be a sense of satisfaction and respect for yourself and others that you have done what is morally correct.

  2. There should be a recognition that people around you see and know that you are a Christian or a person of goodwill in all you say and do.

Lying

Lying is making an assertion that intentionally deceives or misleads. This deceitful assertion may be in verbal or written form, or clearly communicated by a gesture. Your responsibility for the truth goes beyond what is said or written. It includes what is understood

and perceived by others.

Stealing

Stealing is defined as intentionally depriving someone else of property or service without permission.

Cheating

Cheating is defined as attempting or aiding in the intent to receive undeserved credit or to give an unfair advantage. The essence of cheating (i.e., plagiarism) is the act of deceiving the school into thinking that some piece of work is your own, when in fact it is not.

Conduct

At all times and in all situations the student will conduct himself or herself in a Christ-like manner. This applies to classroom work, correspondence studies, and personal situations. At all times, a St. Elias student must reflect the values a servant of God would hold, at home, work, recreation, in study, and in the classroom.

Student Grievance Policy

Any student who has a grievance with the school or an instructor should first discuss the problem with the instructor or school’s administrator. If a resolution is not reached, the student should file a written complaint with the Chancellor, which will be responded to in writing. If further resolution is not reached, the student may request a hearing of the school’s Board of Directors. If attempts at a satisfactory resolution have been exhausted through the school’s administration, the student may contact:

State Council of Higher Education for Virginia (SCHEV)

James Monroe Building, 10th Floor

101 North 14th Street

Richmond, VA 23219

Phone: 804-225-2600

No unfair action/treatment or retaliation will result from a student’s initiation of a complaint.

CONTACT

St. Anthony's Cathedral

House of Liturgical Studies

P.O. Box 1846
Manassas, VA 20108-1846

Tel: 703-396-7493 (M-F: 9 a.m.-4 p.m. ET)

admin at stanthonysliturgicalhouse.org

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